● As the PM SHRI Scheme is the prestigious scheme of Govt of India to implement the NEP-2020. The schools under the scheme will be the exemplar schools in the local community, which will showcase the NEP.
● These schools will have state of the art infrastructure. The students will be equipped with 21st century skills.
● All efforts should be made for the effective utilization of resources procured using PM SHRI funds for the benefit of students.
● This scheme desires the Vidyalayas to focus on value education and the preparation of future citizens.
● Creation of Committee: Establish a core committee with the following members
- Principal (overall Incharge),
- VP/Senior Most PGT,
- HM,
- Teachers (VMC Representative),
- PM SHRI I/C Teacher,
- office (Senior most) and
- one concerned Department I/C and to oversee the overall project or fund utilization.
Timeliness: Utilize funds efficiently within the allocated time frame of the project or program. Track progress and adjust spending plans if necessary to ensure timely completion.
● Prioritize initiatives that demonstrably improve student learning, well-being, or the overall school environment. Evaluate options based on their potential impact rather than simply spending the allocated funds.
● The exact amount of funds allocated for a particular activity is based on the number of classrooms, sections, students, or teachers. Please refer to the fund allocation sheet provided by the concerned Regional Office through the Head Quarter.
● The procurement process shall adhere to the following steps:
- Detailed requisitions with quantity, justification of requisite item with specification and signature of the sub-committee constituted for the purpose.
- Purchase orders shall be issued as per requisitions, duly signed by the competent authority.
- Physical verification of stocks by the stockholder and purchase committee and certificate thereof.
- Bill should be properly verified and signed by the Principal after entry in the stock register and initial of stock I/c. o Accurate stock entry in the designated stock register (consumable /Non-Consumable) .
- Prompt ledger entry, cash book recording and, signed by the Principal.
- Monthly reconciliation of the cash book, countersigned by the Principal.
● No Clubbing up with VVN/SF: This is a completely separate scheme from VVN/SF. Hence, expenses should not be clubbed with VVN/SF.
A purchase being made under PM SHRI must be explicitly from the allotted fund under PM SHRI scheme.
● Procurement: should be strictly as per GFR-2017. Any violation or negligence shall be viewed seriously and addressed accordingly.
● The recurring and non-recurring heads should not be mixed.
● Each non-consumable asset under PM SHRI should be assigned a unique number in the following format:
- KVS/PM SHRI/2024-25/1/8,
- KVS/PM SHRI/2024-25/2/8, and so on.
- Immediately after taking into stock, numbering should be done using paint on the hidden or back surface of the asset
● The head–wise ceiling fixed under a particular head for the school, should not be crossed.
● Proper Record: Maintain separate detailed records for both consumable and non-consumable items purchased with the funds. Maintain only two separate stock register for each purchase under PM SHRI
- Consumable
- Non-Consumable
● Proper documentation and showcasing: Maintain proper documentation for all activities, before and after photographs/videos, which will showcase the positive changes achieved as per desired outcome.
● Recording feedback: Record feedback from students, staff, VMC, Local Community on the visible impact of the activities. Record the feedback in form of HD photos/HD videos (1-2minutes)/write up(maximum one page).
● PM SHRI Logo: Affix PM SHRI logo in the backdrop of all events.
● Every School will prepare its Quarterly Newsletter and Magazine. The school will send the newsletter and compiled Magazine by 5 th day after the end of each quarter. The regional office will send the school-wise and its (RO’s) compiled magazine to KV HQ by the 10th day ending of each quarter.
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