LIBRARY ANNUAL REPORT 2019-20

LIBRARY & MEDIA CENTRE

LIBRARY COMMITTEE MEETING-APRIL 2019

&

ANNUAL REPORT

2018-19

K. V.  KONSIWAS REWARI HARYANA

DEPARTMENT OF LIBRARY

LIBRARY COMMITTEE MEETING FOR THE MONTH OF APRIL 2019

Library committee meeting for the APRIL 2019 will be held in library to discuss the following agenda points.

AGENDA POINTS- LIBRARY ANNUAL REPORT 2018-19  &  MEETING - APRIL 2019

·        Library Objectives and methodology.

·        Status of library Infrastructure.

·        Status of purchases made (books / magazine /cd..etc)

·        Status of  Library services

·        Status of Library demands and procurements/ Improvements

·        Monitoring And Evaluation Of Collection And Services By Library Committee

·        Constitution of new Library committee.

·        Approval of Budget and Magazines For 2019-20

·        Any other point with the permission of chairperson.

All the members are requested to be present at …………..before arrival of chairman.

SL	REPERSENTATION	NAME	DESIG	SIGN	SL	NAME	DESIG	SIGN
1	LANG.	MR.LAKSHMAN	PGT HINDI		2	MR. RAKESH KUMAR	TGT ENG.
3	SCIENCES	MRS KAVITA YADAV	PGT MATHS.		4	MR. SURESH KATARIYA	TGT SC.
5	HUMANITIES/ CS	Mr. MK MEENA	PGT HIST./ GEO		6.	MR. BHUPENDER BURAHDIYA	PGT CS.
7	PRY-HM-TR	MR.  ANAD PRAKASH	HM		8.	MRS. ARCHANA	PRT
9	STUDENT VI-VIII
11	STUDENT XI- XII

CHAIRMAN/ PRINCIPAL

MINUTES 0F LIBRARY COMMITTEE MEETING 

AGENDA POINTS - LIBRARY ANNUAL REPORT –2018-19

LIBRARY Works effectively and efficiently by undertaking  every activity in a professional manner and meets  98% check points of KVS Inspection Performa for libraries.  STATUS OF LIBRARY INFRASTRUCTURE- 1.     Library Follows KVS Policy and guidelines on infrastructure building and Provides Pro Active Library Services. It is ·   Fully air conditioned ·   Follows Open access system ·   Automated using E- Granthalaya ·   Bar coded for Ease and time management ·   Having a seating capacity of 75 +. ·   Having two computer systems. ·   A laser printer ·   A bar code printer/reader ·   An Audio speaker system. 2.     Vidyalaya Library has a rich collection of ·       Books -6932 ·        Magazines – 33 Titles (121 copies) per month. ·        CD/ DVDs- 94+ ·        Ref. Books ·        Text Books ·       Blog https://kvrewarilibrary.blogspot.in ·      OPAC- is under process and will be operational as soon as L A N connection is done for both the Library systems. Arrangement of the Books: 1. Reference Books are arranged in three different shelves as per language and subject and text books are as per classes . 2. Other books arranged according to DDC. 3. There is a separate collection of  ·        Specimen Copies ·        Free copies ·        Organizational magazines and news letters ·        Green Book bank -Text books etc. 4. Separate corners are created for- ·        AEP ·        CAREER ·        CD/DVDs ·        COMPETITIONS ·        CULTURE ·         ENVIRONMENT ·        GANDHIYANA ·        HEALTH, ·        KALAM ·        NEHRU ·        NEW ARRIVALS ·        RAJ BHASHA  etc. Issue System: 1. Books are issued to the students using e-granth Software and  bar coded library cards. 2. Two books are issued at a time to the students. However library committee had raised the limit for students/ teachers up to 5/10 at a time if demand arises subject to the discretion of librarian /committee. 3. Students use their library card to get periodicals and the specimen copies issued. 4. Every class from VI-XII is allotted  at least ONE  library periods per week, apart from this arrangement periods are given when other teachers are on leave etc. 5. The students can ·       Use the library ·       Read newspapers and magazines, ·       Consult reference books and ·       Get the the books issued during their library periods. ·       Books can be returned to the library at any time before due date. ·      Besides the students may utilize the library during their free time provided No other class is having a library period at that time and with prior approval of subject teacher concerned for their period. Reference Books Reference books like encyclopedias and dictionaries are not be issued. These can be consulted in the library during the library periods. However, for the purpose project work and special assignments the students may get these books issued on request from the teacher concerned over weekends only. Magazines/Periodicals Latest issues of the magazines are not be issued. The old issued of magazines and periodicals can be issued for two / three days/ weekends only. Class Libraries The primary sections from Class 1-5 are having class libraries. The class teachers are provided with enough number of books as per the level, which may be utilized during the library periods. Magazines/ cds for the primary section are separately provided. Recommended Activities  of class Library 1.    Class teacher is the I/ C of Class Library . 2.    Displaying books attractively in the class. 3.    Keeping Multiple Copies of magazines. 4.    Planning Primary Student Tour to main Library. 5.    Setting up Reading Corner in Primary/ Resource Room. 6.    Setting up Hanging Libraries –I to III. 7.    Book issue with caution to IV- V. 8.    Record keeping of Books read by Students. 9.    Record of Books taken from Main Library.    10.   Returning old  and Taking  Fresh lot of books every quarter Budget 2018-19 Head. Amount Allotted Rs. Amount Spent  Rs. Un utilized Amount Rs Books/ cd/ av/ dvd etc. 50000.00 Rs.43383.00  6617.00 Magazines/ journals / subscription 45000.00 Rs.29882.00 Till March 2019 15118.00 Repair/Consumables/Misc 5000.00 NIL 5000.00 Total. 100000.00 73265.00 26735.00 YEAR WISE BOOKS ADDED V/S BUDGET STATISTICS 2011-TO  2019 YR/ HEAD 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Total Books No. 48 632 325 221 440 586 290 334 521 3393 Amount. Rs 5799.00 50000.00 25949.00 30874.00 36788.00 88214.00 53824.00 49150.00 43658.00 384256.00 Magaz Rs. NA 16627.00 21666.00 19878.00 19669.00 20502.00 31000.00 37725.00 27668.00 194735.00 Books w/o * 947 567 140 479 257 83 58 2531 Amount w/o, Rs * 35578.00 13683.00 3485.00 13317.00 10718.00 6257.00 3605.00 86643.00 STATUS OF BOOKS & MAGAZINE PURCHASE – 2018-19. Books Hindi English other Dvds TOTAL Remarks REMARKS Available as on 31-03-2018 last Accn .13684 3807 2581 17 94 6499 Purchased during the year 18-19 232 150 115 TEXT - 521 24 REF Amount spent on books Rs. 12589.00 11068 14465.00 - 43658.00 5261.00 Weeded out for write off 2017-18 37 21 0 0 58 Rs. 3606.00 Available as on 31.03.2019 4002 2710 132 94 6932 Amount spent on magazines  Rs - - Rs.27688.00 Consumables / Repairs 0 0 0 0 0          TOTAL         (last Accn.14200) 4002 2710 132 94 6932 MAGAZINES-2018-19 Sl Freq. Sl No Title Sub/ Area Lang. 1 Daily 1 Danik Jagran NP H 2 Danik Bhaskar PRY H 3 Business standard NP H 4 The Tribune NP E 2 Weekly 5 Rojgar samachar Career H 6 The Hindu weekly GK-IQ E 7 Young World Pry E 8 Magic Pot Pry E 3 Fortnightly 9 Champak Pry H 10 Champak Pry E 11 Sarita Gen/ women H 12 Sports Star Sports E 13 Farm Food Sc H 14 Baal bhashkar Pry H 15 Young Bhaskar Pry E 4 Monthly 16 Prtiyogita darpan Career H 17 GK & IQ GK H 18 Nandan Pry H 19 Nanhe Samrat Pry H 20 Suman Saurabh AEP H 21 Computer Sanchaar Suchna Computers H 22 Akkad Bakkad Pry H 23 Tell Me why Pry E 24 PCMB Today EDU E 25 HFI Edu  Today EDU E  26  Readers Digest Gen E 27 GK & IQ CA E  28  Income tax  Gen H 5. Subscribed 1 Bharat scouts and Guide Scouts & guide H 2 IAPT Journal SC E 3 Bal Bharti Pry H 4 Yathawat Gen H 5 Yugwarta GK IQ H STATUS OF LIBRARY SERVICES As On 31.03.2019 SL Services Type Description Remarks 1 Library Books Accn. No as on date 31.03.2019 14200 Avlb. 6932 2 NO. OF USERS….. 1007 964+43 3 Books Issued –system = A 3508 E GRANTH 4 Books Issued –manual  = B 1470 TRAFFIC/ VIVEKA/AGNI…. 5 Books Issued- Class Library- manual  =C 1800 RESOURCE ROOM HM 6 Books Issued –Total   D= (A+B+C) 6778 7 Books Issued –% of collection 97% 6778/6932*100 8 Avg. Book Issue per reader- 7 Book / Reader 9 Total Recommendations of books received in library 570 PURCHASED  521 10 Multimedia ACDs/ VCDs/ DVDs 94 For teachers /library / class rooms only. 11 Book Exhibitions- NBT, HINDI,15 AUG, 26 JAN, CHILD DAY, COPY RIGHT DAY , REF BOOKS, 8  Pustkouphar, NEW ARRIVALS, LEADERS 15 AUG, HINDI PAKHWAR,LIB WEEK,BOOK EXHIB etc. 13 Reference services Daily Reference books …. 14 Career Workshops / Meetings IX- XII Stream selection, NDA Etc 15  Publishing ( Student  Magazine ) 02 IX A B Class magazine/ LIB. ANNUAL REPORT 16. Bulletin Boards 03 2 FOR LIBRARY -1FOR CAREER 17 Top borrowers- 04 ARTI XA(21),CHAT DHAIYA IX A(19) YABITA IX A( 18), BABINA(17) 18 Meet the professional          02 19 PPT/ Short Film 10 In Library How to select Stream, Value Education, Positive < Public Speaking 20 Green book bank – distribution         146 Received 394 bal 248, Apart From pustakouphar. CLASSWISE LIBRARY ACTIVITIES S.NO CLASS LIBRARY ACTIVITY DATE OF COMPLETION REMARKS 1 VI- XII READING -ROAD SAFETY APRIL - MAY Life skill development 2 VI- XII READING -SWAMI VIVEKANANDA APRIL - MAY Value education 3 VII A+B BOOK JACKET MAKING JULY PRIZED 4 VIII A+B QUOTATION/THOUGHT BOOKLET MAKING JULY PRIZED 5 IX A+B CLASS MAGAZINE JULY PRIZED 6 X A+B e – MAGAZINE JULY PRIZED 7 XI A+B+C CAREER PLANING JULY  NOV 8 XII A+B+C SEMINAR ON (a) CAREER OPTION IN HUMANITIES (b) CAREER OPTION IN SCIENCE (c) CAREER OPTION IN COMMERCE JULY & NOV 9 VI - XII BOOK TALK APR TO JAN LIB/ ASSEMBLY 10 VI - XII SPOT POETRY SEPTEMBER PRIZED 11 VI - XII STORY TELLING IN LIB PERIODS 12 VI - XII PPT / SHORT CLIP SHOWS APR- JAN 13 VI - XII CAREER GUIDANCE WITH CAREER COUNSELOR 14 VI- IX BOOK REVEIEWS NOTE BOOK/ BLOG/ ASSAMBLY 15 VI-X BEST BOOK READERS AWARDS PRIZED STATUS OF LIBRARY OUT STANDING DEMANDS FOR PROCUREMENTS/ IMPROVEMENT- Outstanding requisitions for repair and purchase - sl Requisition for Qty. Remarks Remarks 1 Library Eastern Wall repair for seepages 01 Reported to M& R To be taken up by M&R 2 Glass pane for book selves 24 10000-15000 No Vendor Avlb. 3 Handles and locks of book selves 31+10 Estimates exp Rs. 4860.00 Vendor not turning up 4 UPS of Library computer systems 02 01 unserviceable for the last one yr. One More needed for OPAC System 5 Projector/ LED/LCD….. 01 Critical demand For  PPT/ Short film Screening 6 Air conditioners unserviceable 02 Out of three two not working All thee Need maintenance also. 7 Xerox Machine with scanner 01 As per KVS LIB Policy Holding- Nil- 8 Computer systems 03 As per KVS LIB Policy with furniture 9 White Paint On Doors/ Magazine Racks 2+4=6 Estimates exp Rs.1000 Monitoring And Evaluation Of Collection And Services By Library Committee Tools :- SL  TOOL Status Remarks 1. Student cards Yes Bar Coded and Color coded 2 Staff Cards Yes Bar Coded 3 Periodical Issue Yes Old issues- On cards- 3 days 4 Multimedia issue Yes On card- staff only 5 Class lib Books issue Yes On Card – system –report by mail to HM also 6 Internet / Computer Usage Yes Register entry 7 Library Committee Yes 5-6 times a year 8 Readers Club record Yes 4 clubs 9 Suggestion book Yes Along with daily Attendance of class Statistics :- SL Services Type Description Remarks 1 Total No of books 6932 2 No of text books 685 3 No of Ref. books 245 4 Gen. Books 6002 5 NO. OF USERS….. 1007       964 +43 6 Books Issued –Total   6778 7 Books Issued –% of collection 97% 6778/6932*100 8 Avg. Book Issue per reader-Year 7 Book / Reader/ yr 9 Avg. Book Issue per day/ class 40-60 200-240 per day 10 Total Recommendations of books received in library 570 Added -  521 11  Books Written off 2017-18 58 Rs. 3606.00 12 Books Weeded out 2018-19 13 Activities conducted 8  Pustkouphar, NEW ARRIVALS, LEADERS 15 AUG, HINDI PAKHWAR,LIB WEEK,BOOK EXHIB etc The Chairman Emphasized to get the Library resources assessed time to time from the faculty members and the users so as to keep the Library updated and as per needs and interests of the users. To start The Hindu in school and The Hindu young world Weekly newspapers in the library for secondary as well as for primary Library from the next session. Librarian informed that significant purchase in the following subject areas of books is needed for balanced collection development i.e. English Fiction, Art and Craft, Story cards, Social science, Health education, physics, chemistry and geography etc. Hence due care will be taken in the next financial year despite the Raj Bhasha constraints. ·  Constitution of new Library committee-Following members are nominated for the session 2019-20. SL SUB AREA NAME DESIG. SL NAME DESIG. 1 LANG. Mr. Lakshman PGT Hind 2 Mr. Pushkar Dass PGT Eng. 3- SCIENCES Mr. Dinesh Kumar PGT Phy. 4 Mrs. Kavita  Yadav PGT Maths. 5 HUMANITIES Mr. M K Meena PGT Geo. 6 Mr. R B Meena PGT Hist. 7 COMP/COMM Mr. Bhupender Burahdiya PGT CS. 8 Mr. Praveen Kumar PGT Comm 9 PRY-HM-TR MR.  Anad Prakash HM 10 Mrs. Suman Bai PRT 11 STUDENT Vivek –VIIIB Parth –VI B VI-VIII 1 Sweety kumara-XA Subham- IX B IX-X 13 STUDENT Arti-XI XI- XII 14 Ishika -VA Md. Zaid Khan VB pry Budget 2019-20 SL.NO Head Amount Allotted Rs. 1 Books/ cd/ av/ dvd etc. 60000.00 2 Magazines/ journals / subscription 35000.00 3 Repair / Misc. 5000.00 Total. 100000.00 Annual Library Activity Plan ( ALAP_2019-20) Library follows a Systematic Approach as per the KVS Library Policy  for the purpose of  split Up and Lesson plan. ALAP for the year 2019-20 is proposed for  approval by the committee. Stock Check 2018-19: Is completed and   no of books are weeded out/ proposed for write off. Requisition For Consumables: Requisition for consumables needed was given in March 2019 and the same is again approved. Magazines – News papers 2019-20: Detailed list of Newspapers and magazines is attached for approval. LIBRARY KV REAWARI Approved List of Magazines for  2019-20 Sl Freq. Sl No Title Sub Lang Qty MQ Cost M Amount Alternate Title 1 Daily 1 Danik Jagran NP H 1 30 125.00 Amar Ujala 2 Danik Bhaskar PRY H 1 30 140.00 Hindustan Times 3 Business standard NP H 1 30 120.00 The Hindu 4 The Tribune NP E 1 30 130.00 Hindustan Times 2 Weekly 5 Rojgar samachar Career H 1 4 8 32.00 Employment News 6 The Hindu weekly GK-IQ E 1 4 25 100.00 7 Young World Pry E 2 8 10 80.00 8 Magic Pot Pry E 3 12 15 180.00 3 Fortnightly 9 Champak Pry H 3 6 30 180.00 10 Champak Pry E 2 4 45 180.00 11 Grah sobha Gen/ women H 1 2 45 90.00 12 Sports Star Sports E 2 4 75 300.00 13 Farm Food Sc H 1 2 15 30.00 14 Baal bhashkar Pry H 5 10 10 100.00 15 Young Bhaskar Pry E 5 10 10 100.00 4 Monthly 16 Prtiyogita darpan Career H 1 1 85 85.00 17 GK & IQ GK H 1 1 15 15.00 CSR GK Today 18 Nandan Pry H 5 5 25 125.00 19 Nanhe Samrat Pry H 5 5 30 150.00 20 Suman Saurabh AEP H 3 3 25 75.00 Career 21 Computer Sanchaar Suchna Computers H 1 1 70 70.00 CHIP/ DEGIT/ COMP ACTIVE 22 Akkad Bakkad Pry H 5 5 20 100.00 23 Tell Me why Pry E 2 2 30 60.00 24 PCMB Today EDU E 4 4 40 160.00 HFI Edu  Today Plus 25 HFI Edu  Today EDU E 1 1 40 40.00 QTLY/ HYLY 26 Income tax Gen H 1 1 30 30.00 29  Hindi-16- Rs. 1437.00  Pry-11-Rs 1395.00 Eng-10-Rs 1330.00  95 910.00  Rs.2797*12=33564 ·  Any other point with the permission of chairperson Mr. Bhupendra Burahdiya PGT. CS, requested to procure books of the Computer Science in the light of Complete Change in Computers Science syllabus and Librarian Requested Chairman To depute assistance in Library in place of          Mr. Nafe Singh (sub staff). No other point so Meeting ended with vote of thanks by member secretary to Chairperson and all the members at ………………. hrs. Members Present, signed  and approved the minutes of this meeting.  Library committee -2018-19 SL REPERSENTATION NAME DESIG SIGN SL NAME DESIG SIGN 1 LANG. MR.LAKSHMAN PGT HINDI 2 MR. RAKESH KUMAR TGT ENG. 3 SCIENCES MRS KAVITA YADAV PGT MATHS. 4 MR. SURESH KATARIYA TGT SC. 5. HUMANITIES/ CS Mr. MK MEENA PGT HIST./ GEO 6. MR. BHUPENDER BURAHDIYA PGT CS. 7. PRY-HM-TR MR.  ANAD PRAKASH HM 8. MRS. ARCHANA PRT 9. STUDENT VI-VIII 11 STUDENT XI- XII Library committee -2019-20 SL SUB AREA NAME DESIG. SIGN SL. NAME DESIG. SIGN. 1 LANG. Mr. Lakshman PGT Hind 2 Mr. Pushkar Dass PGT Eng. 3 SCIENCES Mr. Dinesh Kumar PGT Phy. 4 Mrs. Kavita  Yadav PGT Maths. 5. HUMANITIES Mr. M K Meena PGT Geo. 6. Mr. R B Meena PGT Hist. 7. COMP/COMM Mr. Bhupender Burahdiya PGT CS. 8. Mr. Praveen Kumar PGT Comm 9. PRY-HM-TR MR.  Anad Prakash HM 10. Mrs. Suman bai PRT 11. STUDENT Vivek –VIIIB Parth –VI B VI-VIII 12. Sweety kumara-XA Subham- IX B IX-X 13. STUDENT Arti-XI XI- XII 14. Ishika -VA Md. Zaid Khan VB pry CHAIRPERSON/ PRINCIPAL