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LIBRARY ANNUAL REPORT 2019-20

LIBRARY & MEDIA CENTRE
LIBRARY COMMITTEE MEETING-APRIL 2019
&
ANNUAL REPORT
2018-19

K. V.  KONSIWAS REWARI HARYANA
DEPARTMENT OF LIBRARY
LIBRARY COMMITTEE MEETING FOR THE MONTH OF APRIL 2019
Library committee meeting for the APRIL 2019 will be held in library to discuss the following agenda points.
AGENDA POINTS- LIBRARY ANNUAL REPORT 2018-19  &  MEETING - APRIL 2019
·        Library Objectives and methodology.
·        Status of library Infrastructure.
·        Status of purchases made (books / magazine /cd..etc)
·        Status of  Library services
·        Status of Library demands and procurements/ Improvements
·        Monitoring And Evaluation Of Collection And Services By Library Committee
·        Constitution of new Library committee.
·        Approval of Budget and Magazines For 2019-20
·        Any other point with the permission of chairperson.
All the members are requested to be present at …………..before arrival of chairman.
SL
REPERSENTATION
NAME
DESIG
SIGN
SL
NAME
DESIG
SIGN
1
LANG.
MR.LAKSHMAN
PGT HINDI

2
MR. RAKESH KUMAR
TGT ENG.

3
SCIENCES
MRS KAVITA YADAV
PGT MATHS.

4
MR. SURESH KATARIYA
TGT SC.

5
HUMANITIES/
CS
Mr. MK MEENA
PGT HIST./ GEO

6.
MR. BHUPENDER BURAHDIYA
PGT CS.

7
PRY-HM-TR
MR.  ANAD PRAKASH
HM

8.
MRS. ARCHANA
PRT

9
STUDENT
VI-VIII









11
STUDENT
XI- XII










CHAIRMAN/ PRINCIPAL

MINUTES 0F LIBRARY COMMITTEE MEETING 
AGENDA POINTS - LIBRARY ANNUAL REPORT –2018-19

LIBRARY Works effectively and efficiently by undertaking  every activity in a professional manner and meets  98% check points of KVS Inspection Performa for libraries.
 STATUS OF LIBRARY INFRASTRUCTURE-
1.     Library Follows KVS Policy and guidelines on infrastructure building and Provides Pro Active Library Services. It is
·   Fully air conditioned
·   Follows Open access system
·   Automated using E- Granthalaya
·   Bar coded for Ease and time management
·   Having a seating capacity of 75 +.
·   Having two computer systems.
·   A laser printer
·   A bar code printer/reader
·   An Audio speaker system.
2.     Vidyalaya Library has a rich collection of
·       Books -6932
·        Magazines – 33 Titles (121 copies) per month.
·        CD/ DVDs- 94+
·        Ref. Books
·        Text Books
·       Blog https://kvrewarilibrary.blogspot.in
·      OPAC- is under process and will be operational as soon as L A N connection is done for both the Library systems.
Arrangement of the Books:
1. Reference Books are arranged in three different shelves as per language and subject and text books are as per classes .
2. Other books arranged according to DDC.
3. There is a separate collection of 
·        Specimen Copies
·        Free copies
·        Organizational magazines and news letters
·        Green Book bank -Text books etc.

4. Separate corners are created for-
·        AEP
·        CAREER
·        CD/DVDs
·        COMPETITIONS
·        CULTURE
·         ENVIRONMENT
·        GANDHIYANA
·        HEALTH,
·        KALAM
·        NEHRU
·        NEW ARRIVALS
·        RAJ BHASHA  etc.
Issue System:
1. Books are issued to the students using e-granth Software and  bar coded library cards.
2. Two books are issued at a time to the students. However library committee had raised the limit for students/ teachers up to 5/10 at a time if demand arises subject to the discretion of librarian /committee.
3. Students use their library card to get periodicals and the specimen copies issued.
4. Every class from VI-XII is allotted  at least ONE  library periods per week, apart from this arrangement periods are given when other teachers are on leave etc.
5. The students can
·       Use the library
·       Read newspapers and magazines,
·       Consult reference books and
·       Get the the books issued during their library periods.
·       Books can be returned to the library at any time before due date.
·      Besides the students may utilize the library during their free time provided
No other class is having a library period at that time and with prior approval of subject teacher concerned for their period.


Reference Books
Reference books like encyclopedias and dictionaries are not be issued. These can be consulted in the library during the library periods. However, for the purpose project work and special assignments the students may get these books issued on request from the teacher concerned over weekends only.
Magazines/Periodicals
Latest issues of the magazines are not be issued. The old issued of magazines and periodicals can be issued for two / three days/ weekends only.
Class Libraries
The primary sections from Class 1-5 are having class libraries. The class teachers are provided with enough number of books as per the level, which may be utilized during the library periods. Magazines/ cds for the primary section are separately provided.

Recommended Activities  of class Library

1.    Class teacher is the I/ C of Class Library .
2.    Displaying books attractively in the class.
3.    Keeping Multiple Copies of magazines.
4.    Planning Primary Student Tour to main Library.
5.    Setting up Reading Corner in Primary/ Resource Room.
6.    Setting up Hanging Libraries –I to III.
7.    Book issue with caution to IV- V.
8.    Record keeping of Books read by Students.
9.    Record of Books taken from Main Library.
   10.   Returning old  and Taking  Fresh lot of books every quarter

Budget 2018-19
Head.
Amount Allotted
Rs.
Amount Spent 
Rs.
Un utilized Amount Rs
Books/ cd/ av/ dvd etc.
50000.00
Rs.43383.00
 6617.00
Magazines/ journals / subscription
45000.00

Rs.29882.00 Till March 2019
15118.00
Repair/Consumables/Misc
5000.00
NIL
5000.00
Total.
100000.00
73265.00
26735.00


YEAR WISE BOOKS ADDED V/S BUDGET STATISTICS 2011-TO  2019
YR/
HEAD
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18
2018-19
Total
Books
No.
48
632
325
221
440
586
290
334
521
3393
Amount.
Rs
5799.00
50000.00
25949.00
30874.00
36788.00
88214.00
53824.00
49150.00
43658.00
384256.00
Magaz
Rs.
NA
16627.00
21666.00
19878.00
19669.00
20502.00
31000.00
37725.00
27668.00
194735.00
Books w/o
*
947
567
140
479
257
83
58
2531
Amount w/o, Rs
*
35578.00
13683.00
3485.00
13317.00
10718.00
6257.00
3605.00
86643.00
STATUS OF BOOKS & MAGAZINE PURCHASE – 2018-19.
Books
Hindi
English
other
Dvds
TOTAL
Remarks
REMARKS
Available as on 31-03-2018
last Accn .13684
3807
2581
17
94
6499


Purchased during the year 18-19
232
150
115 TEXT
-
521

24 REF
Amount spent on books Rs.
12589.00
11068
14465.00
-
43658.00

5261.00
Weeded out for write off 2017-18
37
21
0
0
58
Rs. 3606.00

Available as on 31.03.2019
4002
2710
132
94
6932


Amount spent on magazines  Rs


-
-
Rs.27688.00


Consumables / Repairs
0
0
0
0
0


         TOTAL
        (last Accn.14200)
4002
2710
132
94
6932





MAGAZINES-2018-19
Sl
Freq.
Sl No
Title
Sub/ Area
Lang.
1
Daily
1
Danik Jagran
NP
H


2
Danik Bhaskar
PRY
H


3
Business standard
NP
H


4
The Tribune
NP
E






2
Weekly
5
Rojgar samachar
Career
H


6
The Hindu weekly
GK-IQ
E


7
Young World
Pry
E


8
Magic Pot
Pry
E






3
Fortnightly
9
Champak
Pry
H


10
Champak
Pry
E


11
Sarita
Gen/ women
H


12
Sports Star
Sports
E


13
Farm Food
Sc
H


14
Baal bhashkar
Pry
H


15
Young Bhaskar
Pry
E






4
Monthly
16
Prtiyogita darpan
Career
H


17
GK & IQ
GK
H


18
Nandan
Pry
H


19
Nanhe Samrat
Pry
H


20
Suman Saurabh
AEP
H


21
Computer Sanchaar Suchna
Computers
H


22
Akkad Bakkad
Pry
H


23
Tell Me why
Pry
E


24
PCMB Today
EDU
E


25
HFI Edu  Today
EDU
E
 26
 Readers Digest
Gen
E
27
GK & IQ
CA
E
 28
 Income tax
 Gen
H
5.
Subscribed
1
Bharat scouts and Guide
Scouts & guide
H
2
IAPT Journal
SC
E
3
Bal Bharti
Pry
H
4
Yathawat
Gen
H


5
Yugwarta
GK IQ
H
STATUS OF LIBRARY SERVICES As On 31.03.2019
SL
Services Type
Description
Remarks
1
Library Books Accn. No as on date 31.03.2019
14200
Avlb. 6932
2
NO. OF USERS…..
1007
964+43
3
Books Issued –system = A

3508
E GRANTH
4
Books Issued –manual  = B

1470
TRAFFIC/ VIVEKA/AGNI….
5
Books Issued- Class Library- manual  =C

1800
RESOURCE ROOM HM
6
Books Issued –Total   D= (A+B+C)

6778

7
Books Issued –% of collection
97%
6778/6932*100
8
Avg. Book Issue per reader-
7
Book / Reader
9
Total Recommendations of books received in library
570
PURCHASED  521
10
Multimedia ACDs/ VCDs/ DVDs
94
For teachers /library
/ class rooms only.
11
Book Exhibitions- NBT, HINDI,15 AUG, 26 JAN, CHILD DAY, COPY RIGHT DAY , REF BOOKS,
8
 Pustkouphar, NEW ARRIVALS, LEADERS 15 AUG, HINDI PAKHWAR,LIB WEEK,BOOK EXHIB etc.
13
Reference services
Daily
Reference books ….
14
Career Workshops / Meetings
IX- XII
Stream selection, NDA Etc
15
 Publishing ( Student  Magazine )

02
IX A B Class magazine/
LIB. ANNUAL REPORT
16.
Bulletin Boards
03
2 FOR LIBRARY -1FOR CAREER
17
Top borrowers-
04
ARTI XA(21),CHAT DHAIYA IX A(19)
YABITA IX A( 18), BABINA(17)
18
Meet the professional
         02


19
PPT/ Short Film
10
In Library How to select Stream, Value Education, Positive < Public Speaking

20
Green book bank – distribution
        146
Received 394 bal 248, Apart From pustakouphar.



CLASSWISE LIBRARY ACTIVITIES

S.NO
CLASS
LIBRARY ACTIVITY
DATE OF COMPLETION
REMARKS
1
VI- XII
READING -ROAD SAFETY
APRIL - MAY
Life skill development
2
VI- XII
READING -SWAMI VIVEKANANDA
APRIL - MAY
Value education
3
VII A+B
BOOK JACKET MAKING
JULY
PRIZED
4
VIII A+B
QUOTATION/THOUGHT BOOKLET MAKING
JULY
PRIZED
5
IX A+B
CLASS MAGAZINE
JULY
PRIZED
6
X A+B
e – MAGAZINE
JULY
PRIZED
7
XI A+B+C
CAREER PLANING
JULY  NOV
8
XII A+B+C
SEMINAR ON
(a) CAREER OPTION IN HUMANITIES
(b) CAREER OPTION IN SCIENCE
(c) CAREER OPTION IN COMMERCE
JULY & NOV
9
VI - XII
BOOK TALK
APR TO JAN
LIB/ ASSEMBLY
10
VI - XII
SPOT POETRY
SEPTEMBER
PRIZED
11
VI - XII
STORY TELLING
IN LIB PERIODS
12
VI - XII
PPT / SHORT CLIP SHOWS
APR- JAN
13
VI - XII
CAREER GUIDANCE
WITH CAREER COUNSELOR
14
VI- IX
BOOK REVEIEWS
NOTE BOOK/ BLOG/ ASSAMBLY
15
VI-X
BEST BOOK READERS AWARDS
PRIZED



STATUS OF LIBRARY OUT STANDING DEMANDS FOR PROCUREMENTS/ IMPROVEMENT-
Outstanding requisitions for repair and purchase -
sl
Requisition for
Qty.
Remarks
Remarks
1
Library Eastern Wall repair for seepages
01
Reported to M& R
To be taken up by M&R
2
Glass pane for book selves
24
10000-15000
No Vendor Avlb.
3
Handles and locks of book selves
31+10
Estimates exp Rs. 4860.00
Vendor not turning up
4
UPS of Library computer systems
02
01 unserviceable for the last one yr.
One More needed for OPAC System
5
Projector/ LED/LCD…..
01
Critical demand
For  PPT/ Short film Screening
6
Air conditioners unserviceable
02
Out of three two not working
All thee Need maintenance also.
7
Xerox Machine with scanner
01
As per KVS LIB Policy
Holding- Nil-
8
Computer systems

03
As per KVS LIB Policy
with furniture
9
White Paint On Doors/ Magazine Racks
2+4=6
Estimates exp Rs.1000

Monitoring And Evaluation Of Collection And Services By Library Committee
Tools :-
SL
 TOOL
Status

Remarks
1.
Student cards
Yes
Bar Coded and Color coded
2
Staff Cards
Yes
Bar Coded
3
Periodical Issue

Yes
Old issues- On cards- 3 days
4
Multimedia issue

Yes
On card- staff only
5
Class lib Books issue
Yes
On Card – system –report by mail to HM also
6
Internet / Computer Usage
Yes
Register entry
7
Library Committee
Yes
5-6 times a year
8
Readers Club record

Yes
4 clubs
9
Suggestion book
Yes
Along with daily Attendance of class

Statistics :-
SL
Services Type
Description
Remarks
1
Total No of books
6932

2
No of text books

685

3
No of Ref. books

245

4
Gen. Books

6002

5
NO. OF USERS…..
1007
      964 +43
6
Books Issued –Total  

6778

7
Books Issued –% of collection
97%
6778/6932*100
8
Avg. Book Issue per reader-Year
7
Book / Reader/ yr

9
Avg. Book Issue per day/ class
40-60
200-240 per day
10
Total Recommendations of books received in library
570
Added -  521
11
 Books Written off 2017-18
58
Rs. 3606.00
12
Books Weeded out 2018-19



13
Activities conducted
8
 Pustkouphar, NEW ARRIVALS, LEADERS 15 AUG, HINDI PAKHWAR,LIB WEEK,BOOK EXHIB etc
The Chairman Emphasized to get the Library resources assessed time to time from the faculty members and the users so as to keep the Library updated and as per needs and interests of the users.
To start The Hindu in school and The Hindu young world Weekly newspapers in the library for secondary as well as for primary Library from the next session.
Librarian informed that significant purchase in the following subject areas of books is needed for balanced collection development i.e. English Fiction, Art and Craft, Story cards, Social science, Health education, physics, chemistry and geography etc. Hence due care will be taken in the next financial year despite the Raj Bhasha constraints.

·  Constitution of new Library committee-Following members are nominated for the session 2019-20.
SL
SUB AREA
NAME
DESIG.
SL
NAME
DESIG.
1
LANG.
Mr. Lakshman
PGT Hind
2
Mr. Pushkar Dass
PGT Eng.
3-
SCIENCES
Mr. Dinesh Kumar
PGT Phy.
4
Mrs. Kavita  Yadav
PGT Maths.
5
HUMANITIES
Mr. M K Meena
PGT Geo.
6
Mr. R B Meena
PGT Hist.
7
COMP/COMM
Mr. Bhupender Burahdiya
PGT CS.
8
Mr. Praveen Kumar
PGT Comm
9
PRY-HM-TR
MR.  Anad Prakash
HM
10
Mrs. Suman Bai
PRT
11
STUDENT
Vivek –VIIIB
Parth –VI B
VI-VIII
1
Sweety kumara-XA
Subham- IX B
IX-X
13
STUDENT
Arti-XI

XI- XII
14
Ishika -VA
Md. Zaid Khan VB
pry
Budget 2019-20
SL.NO
Head
Amount Allotted Rs.
1
Books/ cd/ av/ dvd etc.
60000.00
2
Magazines/ journals / subscription
35000.00
3
Repair / Misc.
5000.00
Total.
100000.00

Annual Library Activity Plan ( ALAP_2019-20)
Library follows a Systematic Approach as per the KVS Library Policy  for the purpose of  split Up and Lesson plan. ALAP for the year 2019-20 is proposed for  approval by the committee.
Stock Check 2018-19: Is completed and   no of books are weeded out/ proposed for write off.
Requisition For Consumables: Requisition for consumables needed was given in March 2019 and the same is again approved.
Magazines – News papers 2019-20: Detailed list of Newspapers and magazines is attached for approval.
LIBRARY KV REAWARI
Approved List of Magazines for  2019-20
Sl
Freq.
Sl No
Title
Sub
Lang
Qty
MQ
Cost
M Amount

Alternate Title
1
Daily
1
Danik Jagran
NP
H
1
30

125.00

Amar Ujala


2
Danik Bhaskar
PRY
H
1
30

140.00

Hindustan Times


3
Business standard
NP
H
1
30

120.00

The Hindu


4
The Tribune
NP
E
1
30

130.00

Hindustan Times
2
Weekly
5
Rojgar samachar
Career
H
1
4
8
32.00

Employment News


6
The Hindu weekly
GK-IQ
E
1
4
25
100.00




7
Young World
Pry
E
2
8
10
80.00




8
Magic Pot
Pry
E
3
12
15
180.00


3
Fortnightly
9
Champak
Pry
H
3
6
30
180.00




10
Champak
Pry
E
2
4
45
180.00




11
Grah sobha
Gen/ women
H
1
2
45
90.00




12
Sports Star
Sports
E
2
4
75
300.00




13
Farm Food
Sc
H
1
2
15
30.00




14
Baal bhashkar
Pry
H
5
10
10
100.00




15
Young Bhaskar
Pry
E
5
10
10
100.00


4
Monthly
16
Prtiyogita darpan
Career
H
1
1
85
85.00




17
GK & IQ
GK
H
1
1
15
15.00

CSR GK Today


18
Nandan
Pry
H
5
5
25
125.00




19
Nanhe Samrat
Pry
H
5
5
30
150.00




20
Suman Saurabh
AEP
H
3
3
25
75.00

Career


21
Computer Sanchaar Suchna
Computers
H
1
1
70
70.00

CHIP/ DEGIT/ COMP ACTIVE


22
Akkad Bakkad
Pry
H
5
5
20
100.00




23
Tell Me why
Pry
E
2
2
30
60.00




24
PCMB Today
EDU
E
4
4
40
160.00

HFI Edu  Today Plus


25
HFI Edu  Today
EDU
E
1
1
40
40.00



QTLY/ HYLY
26
Income tax
Gen
H
1
1
30
30.00









29






 Hindi-16- Rs. 1437.00
 Pry-11-Rs 1395.00

Eng-10-Rs 1330.00 
95

910.00
 Rs.2797*12=33564

·  Any other point with the permission of chairperson
Mr. Bhupendra Burahdiya PGT. CS, requested to procure books of the Computer Science in the light of Complete Change in Computers Science syllabus and Librarian Requested Chairman To depute assistance in Library in place of          Mr. Nafe Singh (sub staff).
No other point so Meeting ended with vote of thanks by member secretary to Chairperson and all the members at ………………. hrs. Members Present, signed  and approved the minutes of this meeting.
 Library committee -2018-19
SL
REPERSENTATION
NAME
DESIG
SIGN
SL
NAME
DESIG
SIGN
1
LANG.
MR.LAKSHMAN
PGT HINDI

2
MR. RAKESH KUMAR
TGT ENG.

3
SCIENCES
MRS KAVITA YADAV
PGT MATHS.

4
MR. SURESH KATARIYA
TGT SC.

5.
HUMANITIES/
CS
Mr. MK MEENA
PGT HIST./ GEO

6.
MR. BHUPENDER BURAHDIYA
PGT CS.

7.
PRY-HM-TR
MR.  ANAD PRAKASH
HM

8.
MRS. ARCHANA
PRT

9.
STUDENT
VI-VIII









11
STUDENT
XI- XII







Library committee -2019-20
SL
SUB AREA
NAME
DESIG.
SIGN
SL.
NAME
DESIG.
SIGN.
1
LANG.
Mr. Lakshman
PGT Hind

2
Mr. Pushkar Dass
PGT Eng.

3
SCIENCES
Mr. Dinesh Kumar
PGT Phy.

4
Mrs. Kavita  Yadav
PGT Maths.

5.
HUMANITIES
Mr. M K Meena
PGT Geo.

6.
Mr. R B Meena
PGT Hist.

7.
COMP/COMM
Mr. Bhupender Burahdiya
PGT CS.

8.
Mr. Praveen Kumar
PGT Comm

9.
PRY-HM-TR
MR.  Anad Prakash
HM

10.
Mrs. Suman bai
PRT

11.
STUDENT
Vivek –VIIIB
Parth –VI B
VI-VIII

12.
Sweety kumara-XA
Subham- IX B
IX-X


13.
STUDENT
Arti-XI

XI- XII

14.
Ishika -VA
Md. Zaid Khan VB
pry



CHAIRPERSON/ PRINCIPAL


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