Common Guidelines: Implementation Guidelines for PM SHRI Phase - I - 2024-25

              ● As the PM SHRI Scheme is the prestigious scheme of Govt of India to implement the NEP-2020. The schools under the scheme will be the exemplar schools in the local community, which will showcase the NEP.

              ● These schools will have state of the art infrastructure. The students will be equipped with 21st century skills. 

               ● All efforts should be made for the effective utilization of resources procured using PM SHRI funds for the benefit of students.

              ● This scheme desires the Vidyalayas to focus on value education and the preparation of future citizens.

 ● Creation of Committee: Establish a core committee with the following members 

• Principal (overall Incharge), 
• VP/Senior Most PGT, 
• HM, 
• Teachers (VMC Representative), 
• PM SHRI I/C Teacher,
• office (Senior most) and 
• one concerned Department I/C and to oversee the overall project or fund utilization. 

Timeliness: Utilize funds efficiently within the allocated time frame of the project or program. Track progress and adjust spending plans if necessary to ensure timely completion. 

● Prioritize initiatives that demonstrably improve student learning, well-being, or the overall school environment. Evaluate options based on their potential impact rather than simply spending the allocated funds. 

● The exact amount of funds allocated for a particular activity is based on the number of classrooms, sections, students, or teachers. Please refer to the fund allocation sheet provided by the concerned Regional Office through the Head Quarter. 

● The procurement process shall adhere to the following steps: 

1. Detailed requisitions with quantity, justification of requisite item with specification and signature of the sub-committee constituted for the purpose. 
2. Purchase orders shall be issued as per requisitions, duly signed by the competent authority. 
3. Physical verification of stocks by the stockholder and purchase committee and certificate thereof. 
4. Bill should be properly verified and signed by the Principal after entry in the stock register and initial of stock I/c. o Accurate stock entry in the designated stock register (consumable /Non-Consumable) .
5.  Prompt ledger entry, cash book recording and, signed by the Principal. 
6. Monthly reconciliation of the cash book, countersigned by the Principal. 

● No Clubbing up with VVN/SF: This is a completely separate scheme from VVN/SF. Hence, expenses should not be clubbed with VVN/SF. 

A purchase being made under PM SHRI must be explicitly from the allotted fund under PM SHRI scheme. 

● Procurement: should be strictly as per GFR-2017. Any violation or negligence shall be viewed seriously and addressed accordingly. 

● The recurring and non-recurring heads should not be mixed.

 ● Each non-consumable asset under PM SHRI should be assigned a unique number in the following format:

• KVS/PM SHRI/2024-25/1/8,  
•  KVS/PM SHRI/2024-25/2/8, and so on. 

• Immediately after taking into stock, numbering should be done using paint on the hidden or back surface of the asset

● The head–wise ceiling fixed under a particular head for the school, should not be crossed. 

● Proper Record: Maintain separate detailed records for both consumable and non-consumable items purchased with the funds. Maintain only two separate stock register for each purchase under PM SHRI  

1. Consumable  
2.  Non-Consumable 

● Proper documentation and showcasing: Maintain proper documentation for all activities, before and after photographs/videos, which will showcase the positive changes achieved as per desired outcome. 

● Recording feedback: Record feedback from students, staff, VMC, Local Community on the visible impact of the activities. Record the feedback in form of HD photos/HD videos (1-2minutes)/write up(maximum one page).  

● PM SHRI Logo: Affix PM SHRI logo in the backdrop of all events. 

● Every School will prepare its Quarterly Newsletter and Magazine. The school will send the newsletter and compiled Magazine by 5 th day after the end of each quarter. The regional office will send the school-wise and its (RO’s) compiled magazine to KV HQ by the 10th day ending of each quarter.